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I Do Windows|IDW030506 Episode
I Do Windows for Week Ending March 5, 2006Each show we help listeners improve their computer knowledge and participate more fully in the digital age. We introduce ways that computer can help listeners at work and at home.IDW030506Show Notes:- Request for submitting image appropriate for IDW logo- Answers to QuestionsAndrew recently found that the 'Search Assistant' toolbar from 180search had been installed on his computer. How can he easily remove it? Andrew feels the only way involves editing the registry.180SearchAssistant is a very common piece of adware. It's usually easy to remove, though. Start with the Add/Remove Programs. There should be an entry for 180search Assistant. Remove it. You may want to run an anti-spyware program and remove any additional traces of the program, as well.www.lavasoftusa.comwww.safer-networking.orgwww.microsoft.com/athome/security/spyware/softwareJerry prints a webpage and the right side of the printed page is missing approximately one half inch of text.This is a common complaint with Internet Explorer. Two workarounds: print in landscape mode or use Mozilla or Firefox. These program offer the option to fit the webpage onto a single page.Ben has difficulty when creating MS Word Table of Content (he is not alone, another common complaint)Creating a table of contents in a Microsoft Word document is a two-step process. First, identify the text that you want to appear in the Table of Contents. Second, tell Word to insert the Table of Contents. Having created your Table of Contents, you can then customize it in several ways, to suit your needs.Step 1: Identify the text that you want to appear in the Table of ContentsIn your document, click within the first major heading that you want to appear in the Table of Contents. Apply the Heading 1 style to that paragraph. The easiest way to apply the Heading 1 style is to click the Style box on the Formatting toolbar and choose Heading 1. If clicking the Style box doesn't appeal to you, there are several other ways to apply a style.In the same way, apply the Heading 1 style to other major headings in your document. Apply the Heading 2 style to sub-headings, Heading 3 style to sub-sub-headings etc.If you don't like the way the heading styles look (eg, you want a different font or font size or colour), don't format the text directly. Instead, modify the heading styles.Step 2: Create the Table of ContentsClick where you want your Table of Contents to appear.In Microsoft Word 2002 and 2003, choose Insert > Reference > Index and Tables. Click on the Table of Contents tab. (Elsewhere on this page, this is called the Table of Contents dialog.) Click OK.In earlier versions of Word, choose Insert > Index and Tables. Click on the Table of Contents tab. (Elsewhere on this page, this is called the Table of Contents dialog.) Click OK.Step 3: Customize the Table of Contents (if you need to)If you don't like the way your headings look (eg you want a different font, font size, colour, more or less spacing before or after the heading), don't choose Format > Paragraph or Format > Font. And don't use the font size or bold buttons on the toolbar. Instead, modify the Heading style.To change the font, font size, colour etc used to create the Table of Contents itself, you need to do two things in the Table of Contents dialog. First, make sure that, in the Formats box, you have chosen "From Template".Second, click Modify and modify the relevant TOC style. Word uses style TOC 1 for the top level of contents, TOC 2 for the next level etc.By default, Word shows three levels in your Table of Contents. That is, it puts the text from Heading 1, Heading 2 and Heading 3 in the Table of Contents. If you want to show more or fewer levels, in the Table of Contents dialog, change the number in the Show levels box.There are very good reasons for using the built-in Heading styles. But if you really need to use other styles (other built-in styles, or custom styles), you can put them in your Table of Contents. In the Table of Contents dialog, click Options, and allocate your style(s) to the appropriate level(s).Other tips about Tables of ContentsIf you have Word 2003, Microsoft has some great online training about Tables of Contents available for free.Microsoft TOC Training Course: Part 1Microsoft TOC Training Course: Part 2A Table of Contents is a field, not ordinary text. To see fields in your document, do Tools > Options > View. Set the Field Shading box to Always. This will show the ToC with a grey background. The grey doesn't print, but it reminds you that this is a field, not ordinary text.Tables of Contents don't update automatically when you add a new heading to your document. This is because a ToC is a field. To update a Table of Contents, put your cursor in the Table of Contents and press F9 to update it. Or ctrl-a F9 to update all fields in the document.When you update your Table of Contents, always choose to update the Entire Table- Hints and tips - MS Word Tips1. Add Fancy Lines—If you want to separate portions of a document with fancy horizontal lines, use one of these methods.1) Create a thin continuous line, type three hyphens and press Enter (---).2) Create a thicker, bolder line, use underscores (___).3) Create a dotted line, use asterisks (***).4) Create a double line, use equal signs (===).5) Create a wavy line, use tildes (~~~).6) Create a triple fat line, use pound signs (###).2. Quickly Create a Table—To add a table to a Word document, use plus (+) and minus (-) signs.1) Start with a plus sign, type minus signs until you reach the desired width of your table cell.2) Then type another plus sign.3) Press Enter.3. Insert Current Date and Time—You can insert the current date into a Word document by typing ALT + Shift + D. You can insert the current time by typing ALT + Shift + T. Caution: Every time you open or print the document, the date and time will be updated, so don’t use this method if you’re adding a date that must remain the same!4. Save All Documents in One Fell Swoop—One of my Excel tips also works in Word!To save all of your open documents at once, hold down the Shift key and open the File menu. The File menu will give you two new options.· Save All· Close All5. Create Document Scraps—A scrap is a file that saves any selected portions of your document immediately to the desktop. It’s great for saving a few quick sentences for future reference or removing the important stuff from a longer document.1) Highlight the passage you want to save.2) Click and hold on the highlighted portion. Drag it to a blank space on the desktop, and release the button.3) A saved document will have been instantly created on your desktop starting with the phrase “Document scrap”, and the first few words of your selected passage.6. Add Filler Text—There are times when I want to enter nonsense text to experiment with a new font, formatting, line spacing, and so on. (This is how I discovered my “favorite” font.)Choose a font and type =rand(4,5) i.e. =rand(4,5) and press Enter, here’s what you get:The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog.The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog.The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog.The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog.7. Squint a Bit and Save a Tree—This is the perfect feature for environmentalists with good vision. You can print multiple pages of text on a single page. To do this, File, Print as you normally would when printing a document. But before actually pressing the print button, go into the Zoom section of the print dialog box and select how many pages of text you want crammed onto one sheet.
[ Thu, 16 Mar 2006 09:10:40 -0600 ]
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